Executive Director Appointment Letter

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The Free Executive Director Appointment Letter template is what you will be needing if an individual is set to be appointed as executive director in your company. Having this will ensure a smooth transition into the role. Download it for free and print it out personally or commercially.

EXECUTIVE DIRECTOR APPOINTMENT LETTER

[DATE]

Dear [RECIPIENT NAME],

1. Appointment

• I am pleased to inform you that you have been appointed as executive director for [YOUR COMPANY NAME].
• Your appointment as the executive director shall start on [START DATE] and will continue until [END DATE].
• The grounds for termination from the position shall be governed by the Articles of Incorporation of the company as such [LAW/ACT]. This letter shall not be considered as an amendment, whether express or implied, to any of the provisions of the articles.
• The company’s Corporate Governance Guidelines [DETAIL] will work as a supplement to the provisions of the articles concerning the duties and responsibilities and termination from the position as executive director.
• This appointment is made subject to the condition that you are continually employed by the company or any of its subsidiaries or affiliates. Your appointment does not entitle you to any additional remuneration. However, the board may grant monetary benefits in the form of bonuses in accordance with the articles and the guidelines.
• Resignation from your position in the company, or any of its subsidiaries or affiliates, shall automatically terminate your appointment as executive director of the company.

2. Role and Duties

The success of the company largely depends on the performance of the Board whose collective responsibility is to ensure the achievement of the company’s short-term and long-term objectives. The Board’s role is to:

• Administer strategies for effective risk assessment and management as a means of providing direction to the company’s entrepreneurial goals;
• Provide strategies for effective financial and human resource management consistent with corporate goals and objectives;
• Review the management performance of each department, segment, and division.
• Establish, administer, and promote corporate values and standards; and
• Ensure that its duties to all stakeholders are fully met.
• [RESPONSIBILITIES]

Your responsibilities as an executive director of the company shall be consistent and similar to the general legal responsibilities of any member of the company’ Board of Directors. The performance of your duties as an executive director is expected to be at par with the conventional industry standards for an equivalent position. You are also expected to perform your duties in a diligent, efficient, satisfactory, and faithful manner.

Your powers as an executive director shall be exercised in accordance with the articles, guidelines, and pertinent laws and regulations.

As an executive director, you must particularly consider your duty to promote the success of the company in all your actions and decisions. In taking actions or making decisions, the following shall be considered:

• The interest of the company and its employees;
• Relationship of the company with its customers, suppliers, employees, shareholders, and other stakeholders;
• Impact on the environment and the community;
• The general reputation of the company to the business community;
• The general need to act reasonably and with honest intentions.
• [DETAIL 1]

3. Conflict of Interest

• You are required to disclose any conflict of interest you may have with the company in any occupation, trade or business, or in any way whatsoever.
• You should notify the company secretary as soon as possible in case there be a change in your personal status quo which may result in any conflict of interest between you and the company.

4. Indemnity

• Subject to pertinent laws and regulations, the articles, the guidelines, and the deed of indemnity, any liability that you may incur as a result of your office shall be indemnified by the company.

5. Confidentiality

• Your appointment as executive director of the company grants you access to certain information of the company considered as proprietary and confidential. In this regard, you hereby agree not to disclose any proprietary and confidential information unless in the performance of a valid duty as a director of the company or when the company has given its consent in writing to such disclosure. This prohibition shall extend for a period of [PERIOD] from the date you cease to hold office as an executive director. Moreover, this prohibition shall have no limits with respect to the place of the disclosure.
• This letter shall not be construed as to preclude you from cooperating with the government in any investigation save for cases when the information is protected by applicable statutory privileges.

6. General

• This letter of appointment does not modify or supersede any prior contact you have entered with the company regarding the terms and conditions of your employment including compensation, non-competition and non-solicitation, and confidential information.
• This letter shall not be interpreted as to create a contract of employment or as a guarantee for continued employment.
• This letter governs the rights and obligations between you and the company. No person, whether natural or juridical, shall be privy to any of the terms and conditions set forth in this letter. As such, this letter is enforceable to no person or entity other you and the company.
• Neither you nor the company shall be held responsible for any failure or delay in the performance of their respective obligations on account of any causes beyond their control or without their fault or negligence.
• This letter or any of its provisions may not be amended, altered, or changed unless in writing and signed by both of the parties.
• This letter is the embodiment of the entire agreement of the parties. Prior writing, discussions, understanding, consensus, and correspondence preliminary to the execution of this Contract are hereby superseded, cancelled, or repealed.
• Your appointment and any dispute arising out of or in connection therewith shall be governed by the laws of [COUNTRY].
• By their sense and context, should they be able to stand alone and continue to embody the intention of the parties, the terms and conditions set forth in this letter shall survive any pronouncement of invalidity, illegality, or unenforceability of one or some of the terms and conditions contained therein.

Kindly affix your full name and full signature in the space provided below to indicate your acceptance to the terms and conditions of your appointment. Please return the enclosed copy of this letter to the company.
Regards,

[YOUR SIGNATURE]

[YOUR NAME]

I have fully read and understood the terms and conditions set forth in this letter regarding my appointment as executive director of [YOUR COMPANY NAME].

(Name and Signature)

(Date)