Reservation Letter

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RESERVATION LETTER

[DATE]

Dear [RECIPIENT NAME],

On behalf of the company, I wish to make a reservation for one of the seminar rooms of [VENUE]. Our company is sponsoring a seminar on [NAME] for the company’s employees on [DATE 1] from [START TIME] to [END TIME].

The seminar would involve a gathering of [NUMBER] employees. Our company believes that it is very important that its employees are enriched with new and informative topics and information through seminars which would in turn help with them with their careers as well as the company.

We have found your seminar room to be the fit for our seminar. We would require the use of furniture such as tables, chairs, a sound system, and a projector. We assure you that we will maintain the venue in good condition during the seminar.

We will, however, not be availing of your services for food and beverages as we are hiring our own caterer to manage the lunch and refreshments of the employees.

I am hoping to get the venue on the said date. You could reach me at [YOUR PHONE NUMBER] for further discussion.

We would be very grateful for your approval.

Regards,

[YOUR SIGNATURE]

[YOUR NAME]