Policy Letter on Vehicle Expense Reimbursement

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Companies who require to do fieldwork may provide a company vehicle to be used by an employee. It’s important to have a policy regarding reimbursement for the expenses of the vehicle to avoid conflicts. Take advantage of our well made Policy Letter on Vehicle Expense Reimbursement template which was meticulously written by our legal professionals to ensure its quality. It also has well written suggestive content that you can either use as is or modify to fit your business. Download it onto your PC or mobile devices. Convenience and customization in a snap. Don’t just stare at your screen. Download this Policy Letter on Vehicle Expense Reimbursement now!

POLICY LETTER ON VEHICLE EXPENSE REIMBURSEMENT

[DATE]

Dear [RECIPIENT NAME],

This letter is regarding expenses reimbursement policy for vehicles. We at [YOUR COMPANY NAME] ensures that that any of our personnel who drive vehicles for business purposes, whether these be the company car or their own personal vehicle, Company will reimburse all the expenses and a well-kept record will make this possible.

We request that you submit receipts for fuel purchases, as well as parking and repair expenses. Additionally, we request that you keep a daily record of the number of miles you’ve driven, the reading of the odometer before and after the trip, and how long you spent behind the wheel. All this information should be written in a report that will be sent to [NAME].

Thank you for your cooperation in this matter. For concerns, please call [YOUR PHONE NUMBER] or email at [YOUR EMAIL ID].

Regards,

[YOUR SIGNATURE]

[YOUR NAME]