Incident Report Letter

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In the event of an incident in the office, it is good to have something to record it. This is where the Incident Report Letter comes into play. Get this as a free to download item, print it out personally or commercially, and then put it to good use.

[DATE]

Dear [RECIPIENT NAME],

Attached with this letter is the report following the incident that happened between [EMPLOYEE 1] and [EMPLOYEE 2] on [DATE 1] in [DEPARTMENT], which was reported by [NAME 1].

Type of Incident: [DETAIL]
Participants: [EMPLOYEE 1]; [EMPLOYEE 2]
Witnesses: [NAME 1]
Time and Location: [TIME] [AREA/PLACE]
Preconditions: [DETAIL 1]
Consequences: [DETAIL 2]
Description of Incident: [DETAIL 3]
Measures Taken: [DETAIL 4]

Copies of the incident report shall be provided to the management team as well as the personnel files of the involved employees. Please do not hesitate to come to me with questions or clarifications regarding the report and impending investigation.

Regards,

[YOUR SIGNATURE]

[YOUR NAME]