Email To Employee To Encash Paid Leave Template

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EMAIL TO EMPLOYEE TO ENCASH PAID LEAVE

Dear [Jimmy R. Truesdell,]

Good day!

I am writing this letter as a follow up on our previous discussion regarding the encashment of your paid leave credits.

As you know, there is no separate law for leave encashment. Our company, however, has implemented a policy that provides employees an option to [encash] unused paid leave credits during retirement or separation. We follow the guidelines set [forth] in our [COC] and Publication [525 (2019),] Taxable and [Nontaxable] Income, which states that you are entitled to leave encashment should you have at least [10] remaining paid leave credits before retirement or separation. Furthermore, leave encashment due to retirement or separation is [nontaxable.]

In this regard, you are viable for leave encashment since you have [12] remaining paid leave credits for this [fiscal] year. To compute your leave encashment, we multiply your remaining paid leave with your daily pay. With this, you are entitled to receive [$2,160] as payment for your unused paid leave at the time of your separation from the company. This amount will be credited to your account along with your last and separation pay.

A breakdown of this computation is attached herewith. Do not hesitate to contact me if you have any questions or concerns.

Respectfully,

[Carolyn W. Wellborn]
[Human Resource Manager, Chief IT Solutions]