Collection Follow-Up on Release of Pending Order Template

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COLLECTION FOLLOW-UP ON RELEASE OF PENDING ORDER

[DATE]

Dear [RECIPIENT NAME],

In behalf of the [YOUR COMPANY NAME], I, [YOUR NAME], the authorized representative is writing this letter to your company, [COMPANY NAME] to be considered as our collection formal follow-up letter on the release of your order made [DATE 1].

Last [DATE 2], your company purchased [LIST] from our company. We made sure that the purchased products will be delivered to you on a specified date which was [DATE 3]. However, we have delayed the delivery and have delivered the pending orders only last [DATE 4] evidenced by the receipt signed by your representative attached in this and forms part of the integral part of this letter.

In view of the delivery of the pending orders, we are making this follow up in order to remind you of the outstanding monetary obligation by reason of the delivery of the pending orders. The term and period of payment as has been previously discussed by us shall be [DETAIL]. To reiterate, the aggregate sum of the purchase price thereof is [DETAIL 1].

We hereby inform you that we have already updated the information as to the pending order together with the payment terms and conditions thereof into our system. Attached in this letter is also a copy of the updated version of the purchase information for your perusal.

We hope to hear from you soon. And we are looking forward to being your purchasing partner for more years to come.

Regards,

[YOUR SIGNATURE]

[YOUR NAME]