Bid Proposal Rejection Letter

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BID PROPOSAL REJECTION LETTER

[DATE]

Dear [RECIPIENT NAME],

The purpose of this letter is to notify you that we have duly received your bid proposal regarding [NATURE OF MATTER] on [DATE 1].

In due regard to this matter, we thank you for the interest you have shown in the bid and we duly recognize the valuable time and effort you have spent in its preparation and presentation. However, we regret to inform you that the Board of Directors has considered another service provider which has more agreeable terms and is more suitable to the project compared to those you have presented. Although we find your proposal of high quality, we found [REASON] to be not agreeable with what the Board of Directors have in mind.

Nevertheless, we shall be pleased to do business with you in the future.

Thank you for your interest in the matter and we hope to be in touch with you for our next projects.

Regards,

[YOUR SIGNATURE]

[YOUR NAME]